BUSINESS OFFICE

ALERT: Critical Hire Process for certain positions with an annual salary of $40,000 or more, including reclassified positions

 

I want to:

                Hire a student worker.

                   Students are not allowed to work more than 20 hours per week for all on-campus jobs.

                Hire a temporary, non-student worker.

Temporary-Part time acknowledgement form.

                Hire a full-time, benefits-eligible staff member.

                Hire a postdoc, research only.

                Hire a postdoc, research & teaching.

                Hire a graduate student.

                   Students are not allowed to work more than 20 hours per week for all on-campus jobs.

                Hire a faculty member.

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                Hiring Proposal Intake Form

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                Provide my employee with access to UGA data.

 

                Resign. Voluntary Separation at UGA.

                Lay off an employee due to lack of funding.

                Lay off an employee due to negative actions.

                UGA's separation or transfer checklist for faculty, staff and students.

 

                Change the percent time of my employee.

                Change the account number my employee is paid from.

                Change the salary my employee is currently being paid.

                Reclassify my employee (change employee’s job title).

 

What is my job as a supervisor?

 

What are the standard expectations of an employee?

 

What is a job description?

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Employment at UGA

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Employee Pay at UGA

     Comp Time is earned AFTER an employee reaches 40 hours in one work week.

          Ecology requires prior approval from the supervisor based on the agreement between the employee and supervisor.

          Ecology does not allow comp time more than 5 hours per week.

          This form must be submitted by the supervisor at least one week prior to the date comp time is expected to commence.

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What is the difference between an exempt position and a non-exempt position?

  In a nutshell, exempt positions are not eligible for overtime or comp time.

                How do I know if I will be paid for my hours worked?

                As an hourly employee, how do I submit my hours worked?

                As supervisor of an hourly employee, how do I approve my employee’s hours worked?

                                Direct line supervisors are the only ones qualified to confirm their employee's actual work and work hours.

                I need to make a change to my hours worked.

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I need a new or replacement UGAcard (employee or visitor).

What Services can an employee or visitor access with the UGA OneCard? Note, some services require additional payments.

• Ramsey Center Access

• Purchase parking permits

• UGA Library privileges

• Admission to on-campus Athletic events

• Use recreational facilities, such as Legion Pool and Lake Herrick

• UGA Golf Course

• Employment verification

• Ride UGA and Athens Transit Buses

• Treatment at the University Health Center’s Vision, Dental, Pharmacy, Travel, and Massage therapy Clinics

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Working Without Pay (Volunteering)

No person of any age may "volunteer" to work in or for a UGA department unless their efforts are part of a structured volunteer program approved by the University.

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Field Trip? This form is required.

 

What is a performance assessment?

                UGA's Performance Assessment Form - can not be altered

                Ecology's process for performance assessment - process should begin some time in January

                Request a current copy of your employee’s job description.

                Supervisors may submit completed/signed performance assessments here.

                UGA's guide to performance management.

                180-day probationary period

 

How do I know if I earn leave?

                UGA Policies on time away from work.

                How do I submit a leave request?

                How does a supervisor approve leave requests?

                Need to cancel an approved leave request? Supervisors may do so.

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Equal Opportunity Office

                UGA’s Non-Discrimination and Anti-Harassment Policy

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Visiting Research Scholars (VRS)

...refers to visitors who are not UGA employees or enrolled students and not contracted for services, but who are coming to UGA to observe or collaborate in research or to participate in activities that require access to UGA facilities, systems or services.

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Units are required to register all non paid visiting scholars through the VRS program. All questions about forms or processes should be directed to Ms. Jessica Farmer at vrs@uga.edu.

     STEP 1: Complete the VRS Questionnaire.

          The Sponsoring UGA unit is Ecology.

           The Unit Head should be the acting Dean's name.

           The staff contact person should be Mica Turner (mturner@uga.edu).

    STEP 2:  Please have your visiting scholar complete the appropriate standard visitor agreement.

           If your scholar is currently employed or with another institution you will choose the standard visitor agreement with

            employer/institution signature.

            If your scholar is not currently employed or with another institution you will choose the standard visitor agreement - no

            employer/institution.

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Note, if your visitor requires visa sponsorship you will need to visa protocols.

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International Scholars or Faculty*

How to determine whether a J-1 or H-1B sponsorship is more appropriate. If you are still unsure, please reach out to Ecology's AFD.

 

          J-1 Scholars

  Ecology's intake form - to be completed by sponsor

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          J-1 Student Interns

            Ecology's intake form - to be completed by sponsor

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          J-1 Extension

            Ecology's intake form - to be completed by sponsor

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          H-1B Employees:

            Ecology's intake form - to be completed by sponsor

            Helpful guide from OGE regarding H1B processing. NOTE: Do not use intake forms here. This is for informational purposes only.

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*Templates, fees, policies and procedures subject to change without notice. You will be contacted if more information is required.

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Ecology's Resource Guide on Grievance(s)

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